Overview
RotaWiz is free ndis rostering software with schads award compliance. Founded in 2023 and headquartered in Melbourne, VIC, Australia, it serves Australian businesses with local data hosting and AU-based support.
Free NDIS rostering software with SCHADS Award compliance
AU Compliance Scores
BAS Lodgement0/5
STP Phase 20/5
Payday Super0/5
Modern Awards4/5
GST Handling0/5
Bank Feeds0/5
Modern Awards NoteBuilt-in SCHADS Award interpretation with automated roster compliance checking, penalty rate calculations, allowance tracking, and minimum engagement period enforcement. Available on Premium plan and above only — not included in Startup or Essential tiers.
Pricing (AUD inc. GST)
All prices below are in Australian dollars (GST not included). Pricing verified as of 2026-03-19.
Startup
Free
AUD exc GST
Free forever plan for up to 5 users. Includes core rostering with drag-and-drop, client management, SIL rostering, mobile apps, GPS timesheets, invoicing, and compliance tracking. No credit card required.
- Users: 5
Essential
$6/mo
AUD exc GST
Adds unlimited users, recurring shifts, incident reporting, eMAR (electronic medication records), document management, and Dropbox integration. Per-user pricing. UNVERIFIED: GST inclusion not explicitly stated on pricing page.
- Users: unlimited
Most Popular
Premium
$10/mo
AUD exc GST
Adds NDIS plan management, SCHADS Award interpretation, property management, Xero and QuickBooks integrations, and advanced analytics. Required for SCHADS compliance features and accounting integrations.
- Users: unlimited
Enterprise
$15/mo
AUD exc GST
All Premium features plus full allied care scheduling, custom pricing, and complete automation for advanced providers. Suits larger organisations with complex multi-service needs.
- Users: unlimited
Pros & Cons
Pros
- Genuine free-forever Startup plan for up to 5 users with no credit card required — the most accessible entry point for new NDIS providers
- Very affordable paid plans starting at $6/user/month (Essential) and $10/user/month (Premium) — significantly cheaper than ShiftCare and CareMaster
- Built-in SCHADS Award auto-interpretation with automated roster compliance checking for penalty rates, allowances, and minimum engagement periods
- eMAR (Electronic Medication Administration Records) for digital medication tracking — a feature many competitors lack or charge extra for
- SIL property management with multi-house roster views and ratio-based group rostering for 1:many support scenarios
- Australian-founded and Australian-hosted platform with data stored on servers located in Australia
- NDIS pricebook auto-updates ensure billing stays compliant when the official NDIS price guide changes
- Mobile apps available on both iOS and Android with GPS timesheet tracking for field workers
Cons
- Relatively new product (founded 2023) with limited track record compared to established competitors like ShiftCare (2015) and CareMaster (2018)
- SCHADS Award interpretation and NDIS plan management only available on Premium plan ($10/user/mo) — not included in the free Startup or Essential tiers
- No confirmed direct PRODA integration for bulk NDIS claiming — a significant gap for providers who need automated claim submission to the NDIA
- Limited accounting integrations — only Xero and QuickBooks supported, no MYOB integration confirmed
- No publicly verifiable security certifications (SOC 2, ISO 27001) — cloud provider and specific security measures not disclosed
- Price increase announced for 2 March 2026 — published prices may no longer be current and GST inclusion is not explicitly stated
- Support details poorly documented — exact support hours, phone number, and whether phone support is available could not be verified
Who Is RotaWiz Best For?
- Sole Trader
- Small Business
- Ndis Provider
- Startup
RotaWiz may not be the best fit for:
- Enterprise
- Large Provider
RotaWiz Alternatives
If RotaWiz doesn’t quite fit your needs, consider these alternatives for Australian businesses:
- ShiftCare — NDIS, aged care & disability rostering, claiming and compliance. From $9/mo inc. GST.
- Lumary — Enterprise NDIS, aged care & disability care management on Salesforce.
- CareMaster — AI-powered NDIS & aged care rostering, claiming and compliance. From $16/mo inc. GST.
Frequently Asked Questions
Is RotaWiz really free for small NDIS providers?
Yes, RotaWiz offers a genuine free-forever Startup plan for up to 5 users. It includes core rostering, client management, SIL rostering, mobile apps, GPS timesheets, invoicing, and compliance tracking with no credit card required and no time limit. Paid plans start at $6/user/month for unlimited users.
Does RotaWiz handle SCHADS Award compliance?
Yes, RotaWiz includes built-in SCHADS Award interpretation that automatically checks every roster for compliance with penalty rates, allowances, broken shift rules, minimum engagement periods, and rest break requirements. However, this feature is only available on the Premium plan ($10/user/month) and above — the free Startup and Essential plans do not include SCHADS compliance.
Can RotaWiz submit NDIS claims directly to the NDIA via PRODA?
RotaWiz provides NDIS invoicing with built-in templates, claim tracking, and automatic pricebook updates from the official NDIS price guide. However, direct PRODA integration for bulk NDIS claiming has not been confirmed. If direct PRODA claiming is essential for your workflow, verify this capability with RotaWiz before signing up.
Does RotaWiz integrate with MYOB?
Currently, RotaWiz integrates with Xero and QuickBooks for accounting and payroll synchronisation. MYOB integration is not confirmed as available. If your practice relies on MYOB, you may need to use manual export/import or consider alternatives like ShiftCare that offer native MYOB integration.
Where is RotaWiz data hosted?
According to RotaWiz's privacy policy, customer data is stored on servers located in Australia. The specific cloud provider is not publicly disclosed. Note that disaster recovery sites may be operated overseas by their cloud service providers. No SOC 2 or ISO 27001 certifications have been publicly documented.
How does RotaWiz compare to ShiftCare for small NDIS providers?
RotaWiz is significantly cheaper than ShiftCare — it offers a free plan for up to 5 users versus ShiftCare's minimum $45/month, and its Premium plan ($10/user/month) costs less than ShiftCare's Professional plan ($15/user/month). However, ShiftCare has a longer track record (founded 2015), confirmed PRODA integration for direct NDIS claiming, and broader integrations including MYOB. RotaWiz suits budget-conscious small providers; ShiftCare suits providers needing deeper compliance and integration depth.