Overview
vintrace is cloud-based winery management software from grape to bottle. Founded in 2006 and headquartered in Collingwood, Melbourne, VIC, Australia, it serves Australian businesses with local data hosting and AU-based support.
Cloud-based winery management software from grape to bottle
AU Compliance Scores
BAS Lodgement0/5
STP Phase 20/5
Payday Super0/5
Modern Awards0/5
GST Handling2/5
Bank Feeds0/5
Modern Awards NoteNot an HR/payroll product. Vineyard management module includes payroll tracking but Modern Award interpretation is not a core feature.
Pricing (AUD inc. GST)
All prices below are in Australian dollars and include GST. Pricing verified as of 2026-03-20.
Quote-based pricing
$/mo
AUD inc GST
UNVERIFIED — vintrace does not publicly list pricing. Plans are calibrated for wineries of different sizes and complexity. Contact vintrace for a custom quote via their website or call (03) 9015 9625.
- Users: unlimited
Pros & Cons
Pros
- Australia's most established cloud winery software — first commercially available cloud production solution, trusted by 670+ wineries globally
- Built-in WET compliance with one-click Wine Equalisation Tax reporting at 29% rate, simplifying rebate claims for AU wineries
- Australian data hosting with SOC 1 Type II and SOC 2 Type II certifications — no cross-border data transfers for AU customers
- Native Xero integration for seamless accounting, invoicing, and WET/GST reconciliation
- Comprehensive end-to-end production tracking from grape intake through crush, fermentation, barrel ageing, blending, bottling, and dispatch
- Mobile app with offline support and barcode scanning — practical for use in cellars and vineyards with limited connectivity
- Melbourne-based phone support during AEST business hours at (03) 9015 9625
- Lab Console with trial blending lets winemakers simulate and analyse blends before committing to physical operations
Cons
- Pricing is not publicly listed — quote-based only, making it difficult for smaller wineries to evaluate costs upfront
- Acquired by US-based Encompass Technologies in 2022 — no longer fully Australian-owned, which may concern some operators
- No free trial publicly advertised — prospective customers must request a demo rather than self-serve evaluation
- Vineyard management requires separate eVineyard integration rather than being fully built into the core platform
- Support hours limited to Mon-Fri 9am-5pm AEST — no weekend or after-hours support during vintage when wineries operate 24/7
- Compliance features are a compliance aid only — vintrace explicitly states it does not provide regulatory sign-off and reports need professional review
- May be more platform than very small boutique wineries need — the comprehensive feature set can feel overwhelming for sub-1,000-case operations
Who Is vintrace Best For?
- Medium Winery
- Large Winery
- Wine Group
- Production Focused Winery
vintrace may not be the best fit for:
- Very Small Boutique Winery
- Cellar Door Only Operation
- Budget Conscious Startup Winery
vintrace Alternatives
If vintrace doesn’t quite fit your needs, consider these alternatives for Australian businesses:
- vinCreative — Australian-built unified DtC winery software for wine clubs, eCommerce & cellar door. From $179/mo inc. GST.
- Orion Wine Software — Enterprise winery management for sales, production and compliance.
Frequently Asked Questions
How much does vintrace cost in Australia?
vintrace does not publicly list pricing — plans are quote-based and calibrated for wineries of different sizes and complexity. Contact vintrace directly at (03) 9015 9625 or request a demo via their website to receive a custom quote.
Does vintrace handle Wine Equalisation Tax (WET)?
Yes. vintrace tracks WET at the standard 29% rate alongside GST, and provides one-click WET reports for rebate claims and compliance. WET data can flow automatically into integrated accounting software like Xero. Note that vintrace is a compliance aid — a trained professional should still review reports before lodgement.
Is vintrace Australian-made?
vintrace was founded in Melbourne, Australia around 2006 and was the first commercially available cloud winery production solution. It was acquired by US-based Encompass Technologies in June 2022, but retains its Melbourne headquarters at Collingwood, VIC and Australian support team.
Where is my winery data hosted with vintrace?
Australian customer data is stored on servers located within Australia. Encompass Technologies' privacy policy confirms that data collected from Australian and Asia-Pacific customers is not transferred outside its originating region. The platform holds SOC 1 Type II and SOC 2 Type II certifications.
Does vintrace integrate with Xero?
Yes. vintrace has a native integration with Xero for accounting, invoicing, and WET/GST reconciliation. Wine sales data including WET components can flow from vintrace into Xero, simplifying financial management and BAS preparation for Australian wineries.
Can I use vintrace on my phone in the cellar?
Yes. vintrace offers native iOS and Android mobile apps that work offline — important for cellars and vineyards with limited connectivity. You can scan barcodes on vessels, submit work orders, track fruit samples, and view wine analysis history from your phone or tablet.