How to Migrate from Employment Hero to KeyPay
Employment Hero to KeyPay migration guide. Both share the same award engine — here's what transfers, STP implications, and how to handle YTD balances.
What Transfers & What Doesn’t
Not everything moves across automatically. Use this table to plan your migration scope.
| Data Type | Auto Transfer? | Notes |
|---|---|---|
| Employee Details | Partial | Export employee CSV — KeyPay has a bulk import tool for demographics and tax details |
| Pay Rates & Conditions | No | Recreate Modern Award interpretations in KeyPay — both share the same award engine origin |
| YTD Balances | No | Enter YTD gross, tax, super, and allowances per employee — reconcile against payslips |
| Leave Balances | No | Manually enter annual, personal, and long service leave accruals |
| Super Fund Details | No | Re-enter SMSF details and default fund USI — verify stapled super records |
| Timesheets | No | Historical timesheets don't transfer — export from EH for records |
| STP History | No | Lodge STP finalisation in Employment Hero before first KeyPay pay run |
| Rosters | No | Recreate roster templates in KeyPay — shift patterns don't migrate |
Step-by-Step Migration Guide
Step 1
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 2
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 3
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 4
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 5
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 6
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 7
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Step 8
Follow the detailed instructions for this step of the migration process. Ensure all data is verified before proceeding to the next step.
Pre-Migration Checklist
- Reconcile all bank accounts up to the conversion date
- Lodge all outstanding BAS and IAS returns
- Finalise and lodge STP report for the current pay period
- Export key reports (P&L, Balance Sheet, Trial Balance) as PDFs
- Back up your data to an external drive and cloud storage
- Notify your BAS agent or bookkeeper about the planned switch date